Peter wrote recently to ask about e appropriate verb tenses to use in meeting minutes. Read ese sentence pairs he asked about and ide which sentences sound better for meeting notes and minutes.. John said e next meeting will be on ober. B. John said e next meeting . Using e right tenses. Minutes report what happened at a meeting which is now past, and e standard tense of eir verbs is erefore simple past. For example: e Chair invited comment. Members made e following points. Past tense Minutes are always written in e past tense. is is because you are writing about some ing (e meeting) at actually happened in e past. e exception to e past tense rule is governing body resolutions, which are written in e present tense because ey will only happen in e future. Active voice To help keep e content. 22, · Ask for clarification during e meeting so at your minutes can be accurate. Do not switch tenses roughout e minutes. Use one tense (past tense works well). Personal observations or judgmental comments should not be included in meeting minutes. All statements should be as neutral as possible. Avoid writing down every ing everyone said. Minutes should be concise and sum ize . Keeping meeting minutes just got a lot easier. is simple meeting minutes template has a straightford format so it’s easy to share what topics were discussed. You’ll find fields for an attendee list, agenda topics, and an action item section at lists task owner and deadline. Use e minutes of meeting template for notetaking during e meeting or to organize your notes before sending. e minutes should include e title of e group at is meeting. e date, time, and venue. e names of ose in attendance (including staff) and e person recording e minutes. and e agenda. e minutes should follow e order of e agenda, wi a basic, almost vague, sum y sentence or two for each item, along wi e name of e. Apr 24, · Executive Assistant Nickey Christmas, who blogs all ings PA, EA and VA related on her Practically Perfect PA blog, offers a good list of verbs at you can slot into e meeting minutes as. Present participle - meeting Past participle - met. Present Tense. Singular I meet You meet He/she/it meets Plural We meet You meet ey meet 2. Present Progressive Tense. Singular I am meeting You are meeting He/she/it is meeting Plural We are meeting You are meeting ey are meeting 3. Past Tense. Singular I met You met He/she/it met Plural. Table of 12 Tenses in English! Verb Tenses are all used to express action at has taken place in e past, present, and future. https://7esl.com/verb-tenses. 15, · Using a strong meeting minutes template can help you maintain more structured minutes. e two most important ings to know when understanding how to take minutes at a board meeting is what information to record and how to present it. To take effective minutes for a board meeting, you should include: Date of e meeting. Reporting on Discussions at Meetings APPENDIX 4 e purpose of is note is to assist minute takers wi e correct use of tenses and timeframes when drafting e minutes of a meeting. is can be very confusing at times for a minute writer, and e purpose of is note is to provide some practical advice, if not an explanation about e. Minutes of ird Regular Meeting /19. Date: 6 ch Time: 5 p.m. Venue: Meeting Room. Present: Chairman – Mr Lau Ka-wai. Members – Mr Chan Chi-fat Mr Yau Hok-kun Mr Ng Tim Ms Lee Ning Ms Yeung Sau-yung. In Attendance: Mr Ng Ka-wai. Recorded by: Mr Chan Keung.. Review of Previous Minutes. 06, 2008 · So, e past tense is used. Can you, however, explain why e present tense can be used in reported speeches, particularly in minutes of meeting. Sometimes, i come across is tense is used in newspaper reporting such as e Prime Minister said e economic strategies have been implemented. (I couldn't ink of a good example). anks. I'm afraid at's just how e gram works. A verb in e present form can be used to speak about habitual or regular actions. ese actions take place in e present, but also ey are also future actions in a sense. e sentence you ask about is a good example e board meeting happened in e past, but will also happen again in e future. 08, · In business writing, minutes are e official written record of a meeting. Minutes are generally written in e simple past tense. ey serve as a permanent record of e topics considered, conclusions reached, actions taken, and assignments given. In o er words, we use present tense to describe an event in real-time, i.e. happening at at very moment. Let us learn more about e present tense and its types. Types of Present Tense. e present tense is of four types. Namely, Simple present tense. Present continuous tense. Present perfect tense. Present perfect continuous tense (Source. In is lesson, learn all 16 tenses in English easily wi clear explanations and lots of example sentences in under 20 minutes! For more detailed explanatio. Do list e number of attendees (approximate if e group is large) and whe er a quorum is present.. Do format your notes to follow e agenda. If you don’t normally create an agenda, you should. It makes e meeting more orderly, lets attendees know what to expect at e meeting, and makes taking minutes significantly easier. 21, · You should always write your meeting minutes in past tense. ese could be considered a recap to what happened on e call and erefore will be read by colleagues after e meeting happens. Make sure to go back after e meeting and correct your tenses to avoid confusion. 14, · Re: Present tense and past tense in meeting miniutes Would is better an will in all ree cases. Since minutes are a record of past events, e main tense in minutes should be e past tense ra er an e present, which, by e way, you have not used in your question. 24, 2009 · e minutes of a meeting is e narration of isions/discussions held in e meeting. So normally past tense is used. Occasionally, you will need to use bo past and present tenses, when discussing facts and opinions. Use present . explain what an agenda and meeting minutes are and why ey are useful. was not present would get e gist by reading e minutes o Action items – e next steps agreed upon during e meeting, including what needs to be done by who and by when Step 5: Activity: Comparing and Contrasting Sample Meeting Minutes [8 minutes]. 24, · e minutes of e previous meeting be read at e meeting or ‘taken as read’ (in is case, members were required to have read e minutes before e meeting). e chairperson asks if all present agree at e minutes are correct. If everyone agrees, e minutes are approved and signed by e chairperson. Keeping meeting minutes just got a lot easier. is simple meeting minutes template has a straightford format so it’s easy to share what topics were discussed. You’ll find fields for an attendee list, agenda topics, and an action item section at lists task owner and deadline. Use e minutes of meeting template for notetaking during e meeting or to organise your notes before sending. e present tense is used to describe ings at are happening right now, or ings at are continuous. e future tense describes ings at have yet to happen (e.g., later, tomorrow, next week, next year, ree years from now). e following table illustrates e proper use of verb tenses. 05, · You are writing e minutes of a meeting AS IT IS GOING ON, erefore you use e present tense. Write as ey say. or in a motion what ey have written. e past tense of minute is minuted. e ird-person singular simple present indicative form of minute is minutes. e present participle of minute is minuting. e past participle of minute is minuted. e minutes of a meeting are a meeting report at is sent after e meeting, and include a report of what was said and ided during e meeting. e minutes contain e date of e meeting, as well as e initials and names of e people who attended. 21, 2009 · Yes, minutes in UK English use past tenses (reported speech), whereas I note at in French and Spanish ey use e present. As already pointed out in ano er post here, at means paying attention to e sequence of tenses, e.g. ere is no fixed style or format for Minutes. e important ing is at e Minutes are a clear record of what happened. It is usual to write in e past tense and . is article really helps me a lot in understanding e role of meeting minutes. ank you very much! Actually, in our weekly meeting, my manager will present his PPT file in details, and during e presentation all e members make discussions. After meeting, I have to send em e meeting minutes and attach e PPT file. e present continuous tense is formed wi e subject plus e present particle form (-ing) of e main verb and e present continuous tense of e verb to be: am, is, are. One simple example of is tense is: He is swimming. He is e subject, is is e present tense of e verb to be and swimming is e present participle verb form. 04, · Use e same tense roughout. Use e past or present tense, but never switch between em in e same document. Are objective as possible. Your own opinion should never be deducible from e minutes. You are trying to create an objective record for everyone to use. Use simple, exact language. Any vague language should be replaced wi precise Views: 5.8M. e present tense is verbs used to describe actions at are currently being performed, whereas past tense is verbs used to describe actions at were previously performed or no longer being completed. For example, run is a present-tense verb, while ran is past tense. is also applies to your resume and e qualifications you include. Ok ok ok I ink I get it!I ink I just have to remember at whilst some ings be true bo at e writing of e minutes, and at e time of e meeting, in a year's time, e ing not exist, but e minutes still be referred to, so ey need to be past tense. Of course, you would end up using e past tense because, while minutes are taken contemporaneously ey are normally reported reported in a past time frame. Also taking minutes and reporting em are different tasks, if it makes sense to you to record em in a present time frame, e more power to you. 459 views. Answer requested by. Prepare a skeleton of your minutes prior to e meeting, possibly wi draft motions for e more procedural items. Follow e same formatting and numbering in e Agenda. Use headings . Use e past tense, e minutes are distributed after e meeting. Do not include first pronouns, such as ‘we’ and ‘our’ and use passive voice. 16, · And I fail to see why minutes of e board meeting would include goings on at a committee meeting. Board minutes reflect isions made at board meetings. But if e committee in question reports to e board, e member can raise a point of order, or move to instruct or discharge e committee, or whatever else is needed, at e following. 15, 2008 · Past tense. Its kind of because you are talking about what just happened, and not what is happening because by e time you get to writing at bit of e minutes . 17, · In e Board Meeting company will take note e Minutes of last board Meeting by circulation of signed copy of minutes to all e present directors. g) Noting e Minutes of e Meetings of e Committees: If any committee is incorporated by e Company, en in e board meeting of Director Company will take note e minutes of Committee Meeting. Meeting minutes are used as an important review document as it requires measuring progress on a particular issue or project. ese are mainly used as accountability tools at make it clear whose responsibility is it to perform a particular function. So, be sure to structure meeting minutes while organizing a meeting of e board of directors. e minutes recorded would erefore be a lot shorter an at of a 45-minute meeting. And since meeting minutes are made to present an overview of what transpired, a one-page document would do. Meeting Minutes FAQs. To learn more about meeting minutes, let’s take a look at e items below: How can I write a meeting minutes? 13, · Download ese 19+ Free Meeting Minutes Templates to assist you in preparing and printing your own Meeting Minutes Forms or Sheets. Meeting are essential part of business life, effective meetings are a way to bring improvement in performance, iding new plans, tasks and achievement of goals. Past – Meeting minutes can give you feedback on e outcomes from activities planned during e previous meetings at were held in e office. Present – Meeting minutes can help determine e current status of your organization, making it easier for you to plan for e future. A minutes’ writing can be described as e actual process of writing skills where one writes e minutes of a meeting. e word minutes refers to e official written record of a meeting wi all e details of what was spoken in it and also, what were e major isions taken in it as well.